DATA PROTECTION

1. NAME AND CONTACT DETAILS OF THE PERSON RESPONSIBLE FOR PROCESSING

This data protection information applies to data processing by:

FINARIS
Financial Software Partner GmbH
Sömmerringstraße 23
60322 Frankfurt am Main
Germany

Person responsible in the sense of Art 12 ff. DSGVO:
Dipl. Inf. Hermann Friebel

Contact
Telefon: +49 (0)69 254 98 - 0
E-Mail: info@finaris.de
Website: www.finaris.de

2. COLLECTION AND STORAGE OF PERSONAL DATA AND THE NATURE AND PURPOSE OF THEIR USE

a) Principle

If you contact our company and thereby provide us with personal data, this data will be stored for the purpose of initiating the conclusion of a contract or in fulfillment of contractual obligations, insofar as this is necessary for this purpose.

In the course of fulfilling the contract, it may be necessary to process personal data that we have received from other companies or other third parties permissibly and for the respective purpose. Likewise, we may process personal data from publicly available sources that we use permissibly and only for the respective contractual purpose.

As a rule, we store the following information that we receive from you:

Salutation, first name, last name,
a valid e-mail address,
Telephone number (landline and/or mobile),
Information about your position in the company.

The collection of this data takes place,

to be able to identify you as our customer or contact person of our customer;
to be able to advise you appropriately;
zur Korrespondenz mit Ihnen;
for invoicing;

The data processing is carried out upon your request and is necessary according to Art. 6 para. 1 p. 1 lit. b DSGVO for the aforementioned purposes for the mutual fulfillment of contractual obligations.

The personal data collected by us will be stored until the purpose has been achieved or the contractual relationship has ended and then deleted, unless we are obliged to store it for a longer period of time in accordance with Article 6 (1) sentence 1 lit. c DSGVO due to tax and commercial law retention and documentation obligations (from HGB, StGB or AO) or you have consented to storage beyond this in accordance with Article 6 (1) sentence 1 lit. a DSGVO.

b) Data collection when visiting our website

When you access our websites www.finaris.de, www.finaris.com, www.finaris.net, www.rapidrep.de, www.rapidrep.com or www.rapidrep.net information is automatically sent to the server of our website by the browser used on your end device. This information is temporarily stored in a so-called log file. The following information is collected without your intervention and stored until automated deletion:

IP address of the requesting computer,
Date and time of access,
Name and URL of the retrieved file,
Website from which the access is made (referrer URL),
The browser used and, if applicable, the operating system of your computer as well as the name of your access provider.

The aforementioned data will be processed by us for the following purposes:

Ensuring a smooth connection of the website,
Ensuring a comfortable use of our website,
Evaluation of system security and stability, and
for other administrative purposes.

The legal basis for data processing is Art. 6 para. 1 p. 1 lit. f DSGVO. Our legitimate interest follows from the purposes for data collection listed above. In no case do we use the collected data for the purpose of drawing conclusions about your person.

In addition, we use cookies when you visit our website. You can find more detailed explanations of this under number 4 of this data protection declaration.c) Data processing when registering for our newsletter

If you have expressly consented, we will use your e-mail address to send you our newsletter. To receive the newsletter, it is sufficient to provide an e-mail address. You can unsubscribe at any time, for example via a link at the end of each newsletter. Alternatively, you can also send your unsubscribe request at any time to info@finaris.de.d) Data processing when using our contact form

For questions of any kind, we offer you the opportunity to contact us via a form provided on the website. In doing so, it is necessary to provide a valid e-mail address so that we know from whom the inquiry originates and in order to be able to answer it. Further information can be provided voluntarily. The personal data collected by us for the use of the contact form will be automatically deleted after the request you have made has been dealt with.

e) Data processing during registration on our website

When registering to use our personalized services or our user forum, some personal data is collected, such as name, address, contact and communication data such as telephone number and e-mail address. IP address and the time of the action taken are also stored. If you are registered with us, you can access content and services that we offer only to registered users.

The storage is based on our legitimate interests in protecting against misuse and other unauthorized use. In principle, this data is not passed on to third parties, unless it is necessary for the pursuit of our claims or there is a legal obligation to do so in accordance with Art. 6 Para. 1 lit. c DSGVO. The IP addresses are anonymized or deleted after 7 days at the latest.

The data entered during registration is used for the purposes of using the user account and its purpose. Registered users also have the option, if necessary, to change or delete the data entered during registration at any time. After termination of the user account, their data with regard to the user account will be deleted, subject to a legal obligation to retain data.

f) Data processing when using the comment function

When users leave comments or posts in our forum, in addition to this information, the IP address, the time of their creation and the previously selected username are stored. This serves our security, as we can be prosecuted for illegal content (e.g. insults, copyright infringements) on our website, even if these were not created by us. The IP address can also be used to detect spam.

The comments and contributions of a deleted user will generally remain stored in the forum, insofar as there is a legitimate interest for this on our part iSd Art. 6 para. 1 lit f DSGVO. However, the user name will be pseudonymized or anonymized to protect the interests of the deleted user. However, the data subject also has the right to demand the deletion of his comments and posts if he demonstrates overriding interests in deletion or a violation of the law.

g) Data processing for an online application

If you send us an application online, we will collect and process the following personal application data from you:

Name, first name
Adress
Phone number
E-mail
Application documents (cover letter, resume, references, certificates, etc.)

Your application data is collected and processed exclusively for the purpose of filling positions within our company. Your data will only be forwarded to the internal departments and specialist departments of our company responsible for the specific application process. Your application data will not be used for any other purpose or passed on to third parties.

Your personal application data will be deleted automatically three months after completion of the application process. This does not apply if legal regulations prevent deletion, if further storage is necessary for the purpose of providing evidence, or if you have expressly consented to longer storage.

If we are unable to offer you a current vacancy, but believe on the basis of your profile that your application may be of interest for future vacancies, we will store your application data for twelve months, provided you expressly consent to such storage and use.

3. DISCLOSURE OF DATA

We do not transfer your personal data to third parties for purposes other than those listed below.

We will only disclose your personal data to third parties if:

you have given your express consent to this in accordance with Art. 6 (1) p. 1 lit. a DSGVO,
the disclosure is necessary in accordance with Art. 6 (1) p. 1 lit. f DSGVO for the assertion, exercise or defense of legal claims and there is no reason to assume that you have an overriding interest worthy of protection in the non-disclosure of your data,
in the event that there is a legal obligation for the disclosure pursuant to Art. 6 (1) p. 1 lit. c DSGVO, as well as if this is legally permissible and necessary for the processing of contractual relationships with you pursuant to Art. 6 (1) p. 1 lit. b DSGVO.

4. COOKIES

We use cookies on the websites we operate. These are small text files that are automatically created by your browser and stored on your end device (PC, laptop, tablet, smartphone or similar) when you visit our site. In cookies, information is stored that arises in each case in connection with the specific end device used. This does not mean, however, that we thereby gain direct knowledge of your identity.

The use of cookies serves on the one hand to make the use of our offer more pleasant for you. For example, we use so-called session cookies to recognize that you have already visited individual pages of our website. These are automatically deleted after you leave our site.

In addition, we also use temporary cookies that are stored on your terminal device to optimize user-friendliness. If you visit our site again to use our services, it is automatically recognized that you have already been with us and which entries and settings you have made so that you do not have to enter them again.

On the other hand, we use cookies to statistically record the use of our website and to evaluate it for the purpose of optimizing our offer for you (see above under point 2 a). These cookies enable us to automatically recognize that you have already been to our site when you visit it again.

The data processed by cookies is necessary for the aforementioned purposes to protect our legitimate interests and those of third parties in accordance with Art. 6 (1) p. 1 lit. f DSGVO.

Cookies remain stored beyond the end of a browser session and can be retrieved when you visit the site again. If you do not wish this, you should set your internet browser to refuse the acceptance of cookies.

Most browsers accept cookies automatically. However, you can configure your browser so that no cookies are stored on your computer or a message always appears before a new cookie is created. However, the complete deactivation of cookies may mean that you cannot use all the functions of our website.

5. RIGHTS OF AFFECTED PARTIES

You have the right

to request information about your personal data processed by us in accordance with Art. 15 DSGVO. In particular, you can request information about the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right of complaint, the origin of your data if it has not been collected by us, as well as the existence of automated decision-making including profiling and, if applicable, meaningful information about its details;

pursuant to Art. 16 DSGVO, to request the correction of incorrect or incomplete personal data stored by us without undue delay;

pursuant to Art. 17 DSGVO, to request the erasure of your personal data stored by us, unless the processing is necessary for the exercise of the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest or for the establishment, exercise or defense of legal claims;

in accordance with Art. 18 DSGVO to request the restriction of the processing of your personal data, insofar as the accuracy of the data is disputed by you, the processing is unlawful, but you object to its erasure and we no longer require the data, but you need it for the assertion, exercise or defense of legal claims, or you have

objected to the processing pursuant to Art. 21 DSGVO; pursuant to Art. 20 DSGVO to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request the transfer to another controller (right to data portability);

in accordance with Art. 7 (3) DSGVO, to revoke your consent once given to us at any time. This has the consequence that we may no longer continue the data processing based on this consent for the future.

6. RIGHT OF OBJECTION

Insofar as your personal data is processed on the basis of legitimate interests pursuant to Art. 6 (1) p. 1 lit. f DSGVO, you have the right to object to the processing of your personal data pursuant to Art. 21 DSGVO, insofar as there are grounds for doing so that arise from your particular situation or the objection is directed against direct advertising. In the latter case, you have a general right of objection, which is implemented by us without specifying a particular situation. If you would like to exercise your right of revocation or objection, it is sufficient to send an e-mail to datenschutz@finaris.de.

7. DATA SECURITY

Within the website visit, we use the widespread SSL procedure (Secure Socket Layer) in connection with the highest encryption level supported by your browser. As a rule, this is a 256-bit encryption. If your browser does not support 256-bit encryption, we use 128-bit v3 technology instead. You can tell whether an individual page of our website is encrypted by the closed key or lock symbol in the lower status bar of your browser.

We also use appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

8. UPDATE AND AMENDMENT OF THIS PRIVACY STATEMENT

This data protection declaration is currently valid. Due to the further development of our website and offers on it or due to changed legal or regulatory requirements, it may become necessary to update this privacy policy.

The current data protection declaration can be accessed at any time on the website at https://www.finaris.de/datensc... and can be printed out by you.

This data protection declaration was created by lawyer Dirk Hanisch (hanisch@hanisch-schulten.de). Status: May 2018